Privacy Policy
Last Updated: October 10, 2026
At Sino IP Agency (“we,” “us,” or “our”), we are committed to protecting your privacy and safeguarding the personal information you share with us.
This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you visit our website, www.sinoipagency.com, contact us, or use our intellectual property services.
By using our website, you acknowledge that you have been informed of the practices described in this Privacy Policy.
1. Information We Collect
We may collect personal information that you voluntarily provide when contacting us, requesting a consultation, or using our services.
1.1 Personal Information
Depending on your interactions with us, we may collect:
- Full name
- Email address
- Phone number
- Company or organization name
- Country or region
- Professional or business contact information
- Information submitted through contact forms
- Details regarding your intellectual property inquiries
- Documents or materials provided for patent, trademark, or other intellectual property services
1.2 Automatically Collected Information
When you visit our website, certain technical information may be collected automatically, including:
- Internet Protocol (IP) address
- Browser type and version
- Device type and operating system
- Pages visited and time spent on our website
- Referring website addresses
- Cookies and similar technologies
This information helps us maintain website functionality, understand visitor interactions, and improve our services.
2. How We Use Your Information
We may use the information we collect for the following purposes:
Responding to Inquiries
To respond to questions, consultation requests, and communications submitted through our website or other contact channels.
Providing Intellectual Property Services
To assist with patent applications, trademark registrations, intellectual property protection, legal coordination, and related professional services.
Client Communication
To communicate with clients regarding service requests, project updates, documentation, and ongoing matters.
Improving Our Website
To analyze website usage, improve functionality, and enhance the overall user experience.
Business Administration
To manage client relationships, maintain appropriate business records, and support our internal operations.
Legal and Regulatory Compliance
To comply with applicable laws, regulations, professional obligations, and lawful requests from relevant authorities.
Marketing Communications
Where permitted by applicable law, we may send information about our services or relevant business updates. Where consent is required, we will obtain it before sending such communications.
You may opt out of marketing communications at any time.
3. Legal Basis for Processing Personal Information
Where the General Data Protection Regulation (GDPR) or similar data protection laws apply, we process personal information based on one or more of the following legal grounds:
Consent
When you have provided consent for specific activities, such as optional cookies or certain marketing communications.
Contractual Necessity
When processing is necessary to provide services requested by you or to take steps before entering into a contract.
Legitimate Interests
When processing is necessary for our legitimate business interests, such as responding to professional inquiries, maintaining website security, and improving our services, provided those interests are not overridden by your rights and freedoms.
Legal Obligations
When processing is required to comply with applicable legal or regulatory requirements.
4. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to support essential functionality and improve the browsing experience.
Cookies are small text files stored on your device when you visit a website.
Depending on the technologies enabled on our website, cookies may fall into the following categories:
Essential Cookies
These cookies are necessary for the website to function correctly and cannot generally be disabled through our cookie management system.
Preference Cookies
These cookies allow the website to remember certain preferences and settings to provide a more personalized experience.
Analytics Cookies
These cookies help us understand how visitors interact with our website, including page visits, traffic patterns, and general usage trends.
Marketing Cookies
Where implemented, these cookies may be used to measure advertising effectiveness or deliver relevant promotional content.
Where required by applicable law, we obtain your consent before placing non-essential cookies.
You can manage your cookie preferences through our website’s cookie consent management tool or your browser settings.
Disabling certain cookies may affect some website features.
5. Confidentiality of Intellectual Property Information
We understand that intellectual property matters frequently involve confidential business information, technical documentation, proprietary innovations, and commercially sensitive materials.
We take the confidentiality of such information seriously.
Information submitted in connection with patent applications, trademark registrations, intellectual property consultations, or related professional services is handled with appropriate confidentiality safeguards.
We take reasonable measures designed to:
- Restrict access to confidential client information.
- Protect proprietary technical and business materials.
- Limit disclosure to authorized personnel and relevant professional partners.
- Prevent unauthorized access, disclosure, alteration, or loss.
- Support applicable confidentiality and professional obligations.
Where appropriate, additional confidentiality arrangements, including Non-Disclosure Agreements (NDAs), may be established between Sino IP Agency and its clients.
6. Sharing and Disclosure of Information
We do not sell personal information to third parties.
We may disclose information when reasonably necessary for legitimate business purposes, including the following circumstances:
Professional Service Providers
We may share relevant information with authorized patent attorneys, trademark professionals, technical specialists, legal advisers, or other professional partners involved in providing requested services.
Government and Intellectual Property Authorities
Where required to perform requested services, information may be submitted to relevant intellectual property authorities, including the China National Intellectual Property Administration (CNIPA).
Website and Technology Providers
We may engage third-party service providers for website hosting, technical maintenance, communication systems, or other business operations.
Legal Requirements
We may disclose information when required by applicable law, court order, regulatory obligations, or other lawful legal processes.
We seek to limit information sharing to what is reasonably necessary for the relevant purpose and apply appropriate safeguards where required.
7. International Data Transfers
As Sino IP Agency provides intellectual property services to international clients, personal information may be processed or transferred across national borders, including to China and other jurisdictions involved in providing the requested services.
Different countries may have different data protection laws.
Where required by applicable law, we implement appropriate safeguards for international transfers of personal information.
These safeguards may include contractual protections, legally recognized transfer mechanisms, and other measures designed to protect personal information.
8. Data Retention
We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy.
Retention periods may depend on:
- The nature of the information collected.
- The purpose for which the information was provided.
- The duration of our professional relationship.
- Applicable legal and regulatory obligations.
- Legitimate business and recordkeeping requirements.
- The need to establish, exercise, or defend legal claims.
When personal information is no longer required, we take reasonable steps to securely delete, anonymize, or otherwise dispose of it, subject to applicable legal requirements.
9. Data Security
We implement reasonable technical and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, destruction, or loss.
Such measures may include appropriate access controls, secure communication methods, restricted information access, and other safeguards suited to the nature of the information being processed.
However, no method of internet transmission or electronic storage can be guaranteed to be completely secure.
While we take reasonable precautions to protect personal information, we cannot guarantee absolute security.
10. Your Privacy Rights
Depending on your location and applicable data protection laws, you may have certain rights regarding your personal information.
These rights may include:
Right of Access
You may request information about the personal data we hold about you.
Right to Rectification
You may request corrections to inaccurate or incomplete personal information.
Right to Erasure
You may request deletion of your personal information, subject to applicable legal exceptions.
Right to Restrict Processing
You may request that we limit certain processing activities where permitted by law.
Right to Data Portability
Where applicable, you may request to receive certain personal information in a structured, commonly used, and machine-readable format.
Right to Object
You may object to certain processing activities, including processing based on legitimate interests and direct marketing.
Right to Withdraw Consent
Where processing is based on consent, you may withdraw that consent at any time without affecting the lawfulness of processing conducted before withdrawal.
You may also have the right to lodge a complaint with a competent data protection authority.
To exercise your applicable privacy rights, please contact us using the information provided below.
We will review and respond to requests in accordance with applicable laws.
11. Third-Party Websites
Our website may contain links to third-party websites, platforms, or external services.
These websites operate independently and may have their own privacy policies and data processing practices.
We are not responsible for the privacy practices, content, or security of third-party websites.
We encourage visitors to review the privacy policies of external websites before providing personal information.
12. Children’s Privacy
Our website and professional services are intended for businesses, organizations, and adults seeking intellectual property-related assistance.
We do not knowingly collect personal information from children under the age of 16 through our website.
If we become aware that personal information has been collected from a child without the required authorization, we will take appropriate steps to delete that information, subject to applicable legal requirements.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, business practices, technologies, or legal requirements.
Any updates will be published on this page with a revised “Last Updated” date.
Where required by applicable law, we will provide additional notice or obtain consent for material changes.
We encourage visitors to review this Privacy Policy periodically.
14. Contact Us
If you have questions regarding this Privacy Policy, our data protection practices, or the handling of your personal information, please contact us.
Sino IP Agency
Website: https://www.sinoipagency.com/
Email: [email protected]
Phone/WhatsApp: +86 15896293858
Address: Room 351, 3rd Floor, Building 435, Baiziwan Xili, Chaoyang District, Beijing, China
We will make reasonable efforts to respond to privacy-related inquiries and requests in accordance with applicable law.
